Company Secretary

Q: Can a sole director act as the company secretary of a company at the same time?

No. As indicated by Section 475(2) of the Companies Ordinance (Cap. 622), it confines the sole chief from going about as the organization secretary. Likewise, area 475(3) of the Companies Ordinance (Cap. 622) states that a privately owned business having just a single chief ought not have a body corporate as its organization secretary if the sole head of that body corporate is likewise the sole overseer of privately owned business.

Q: If I want to serve as both director and shareholder of a limited company, how do I find a company secretary?

As well as designating a certified individual as the organization secretary, you can likewise choose a corporate body (that is, a restricted organization with a "enrolled address" or "place of work" in Hong Kong) as the organization secretary. The company secretarial hong kong administrations given by APS range from one-year administration bundles to one-off singular administrations as indicated by your necessities. Kindly reach us for additional subtleties.

Q: My company was incorporated before the commencement of the Companies Ordinance on 3 March 2014. Am I obligated to report the correspondence address of the existing individual company secretary?

Segment 118(5) of Schedule 11 to the Companies Ordinance (Cap. 622) states that on account of the company secretary who is a natural individual, the location of the company secretarial hong Kong enlisted workplace is regarded, on and after the commencement date of segment 650, as the correspondence address of organization secretary Hong Kong. The activity of segment 118(5) doesn't infer any obligation to convey a notification of progress in points of interest of the company secretary Hong Kong to CR under area 652 of the Companies Ordinance (Cap. 622).

Q: If my company was incorporated before March 2014 without a correspondence address of the existing individual company secretary on or after March 2014, what information will be shown in the Register of Companies as the correspondence address of the company secretary?

As to area 27(3) of the Companies Ordinance (Cap. 622), the Registrar of Companies should record the location of the organization's enrolled workplace as demonstrated on the register of organizations under the Companies Ordinance (Cap. 32) as in before the initiation date of the Companies Ordinance (Cap. 622)) preceding the beginning date of the part (for example 3 March 2014) as the correspondence address of the organization secretary Hong Kong.

Q: What form should I use to report the appointment of a new company secretary or company secretary resigning to hold a workplace?

You should deliver Form ND2A to report the appointment of company secretary or company secretary resigning to hold a workplace within 15 days after the appointment or cessation for registration.

Q: What form should I use to report a change in particulars of a company secretary?

You ought to convey Form ND2B to report this adjustment in points of interest of the organization secretary inside 15 days after the change for registration.

Q: In a case where the company secretary of a company resigns, is it necessary for the resigning company secretary to deliver a Form ND4 for registration if the company has already notified the Registrar of Companies of the resignation in the specified form ND2A?

In the event that the organization has effectively conveyed Form ND2A about the abdication of its organization secretary, it isn't necessary for the resigning organization secretary to convey the Form ND4 once more. It is just when the resigning organization secretary accepts that the organization won't notify this fact to the Registrar of Companies that a Form ND4 ought to be conveyed for enrollment.

STEP BY STEP

Under the laws of Hong Kong, each organization should designate in any event one organization secretary. The company secretarial hong kong is a legal situation in the advanced corporate framework. The organization secretarial Hong Kong administrations covers the accompanying territories: Submit yearly returns, business enlistment endorsements and other expected structures to the Companies Registry consistently. Detail the organization’s interior gathering minutes and goals dependent on the gathering data given by the organization’s chiefs/investors. Printing organization offers to organize investors and update organization record books.

Our strength

Professional Team
We have a very experienced team for delivering the company secretary hong kong services, together with a sound internal system to keep track of your accounts. You can be assured that your documents would be handled well and in a timely manner.
Reasonable Price
We understand the burden of a startup, thus we insist to set a fair price on our service with excellent service quality.
Trustworthy and reliable
We manage your account with care and inform clients regularly about the document status so that you could be hassle free.

THE BEST SOLUTION FOR YOUR BUSINESS

OUR PRICING PLANS

HK$ 1200

Participate as Company Secretary until the next anniversary of its incorporation
Prepare and Submit Annual Return (AR) for the year
(Government fee of Annual Return $105 not included)
Process BR Renewal (Optional)

HK$ 1500

Participate as Company Secretary until the next anniversary of its incorporation
Prepare and Submit Annual Return (AR) for the year
(Government fee of Annual Return $105 not included)
Prepare and Update the following statutory records, including: - Register of Shareholders - Register of Directors - Register of Secretaries - Significant Controllers Registers
(New mandatory statutory document since 2018)
Process BR Renewal (Optional)

HK$ 2400

Participate as Company Secretary until the next anniversary of its incorporation
Prepare and Submit Annual Return (AR) for the year
(Government fee of Annual Return $105 not included)
Prepare and Update the following statutory records, including: Register of Shareholders Register of Directors Register of Secretaries Significant Controllers Registers
(New mandatory statutory document since 2018)
Provide any of the following secretarial services (at most 3 times): (not included Government fee) - Change of Company Name - Change of Registered Office Address - Change of Director - Change of Director Information - Change of Business Name - Change of Business Nature
Process BR Renewal (Optional)

Value-added services

Change of a Limited Company Name (Govt fee included)

HKD$800

Change of Registered and Business Address

HKD$600

Certified True Copy by CPA

HKD$300

Change of an Unlimited Company Name

HKD$500

Change or Resignation of Director / Company Secretary

HKD$500

Change of Branch Name / Trade Name

HKD$500

De-registration of Unlimited Company

HKD$1,200

Change of Business Nature

HKD$500

De-registration of Limited Company

HKD$2,800

Qualification requirements for company secretary

According to the Companies Ordinance, every limited company must appoint a company secretary. Basically, anyone who is over 18 years old and usually lives in Hong Kong can become a company secretary. However, since company secretaries need to have a certain understanding and familiarity with company laws, many people will choose to hire external company secretaries or choose secretarial companies. Since company secretaries need to be familiar with the operation of Hong Kong laws and companies ordinances, chartered company secretaries generally hired by large companies will receive professional training and obtain internationally recognized qualifications, such as the Chartered Governance Qualifying Program (CGQP) of the Hong Kong Institute of Chartered Secretaries. . As for small and medium-sized enterprises, due to operating cost considerations, they generally choose to hire a licensed secretarial company as company secretary. In Hong Kong, secretarial companies that can legally provide company secretarial services need to obtain a “Trust or Company Service Provider License” (TCSP) and must have a registered office or the address of a principal office in Hong Kong. The scope of the company secretary’s responsibilities is very wide. Generally, he will deal with the company’s “birth, old age, illness and death”, ranging from the establishment of the company, the annual inspection, and even the internal changes of the company to deregistration and liquidation.

Frequently Asked Questions

Can a sole director act as the company secretary of a company at the same time?

If I want to serve as both director and shareholder of a limited company, how do I find a company secretary?

My company was incorporated before the commencement of the Companies Ordinance on 3 March 2014. Am I obligated to report the correspondence address of the existing individual company secretary?

If my company was incorporated before March 2014 without a correspondence address of the existing individual company secretary on or after March 2014, what information will be shown in the Register of Companies as the correspondence address of the company secretary?

What form should I use to report the appointment of a new company secretary or company secretary resigning to hold a workplace?

What form should I use to report a change in particulars of a company secretary?

In a case where the company secretary of a company resigns, is it necessary for the resigning company secretary to deliver a Form ND4 for registration if the company has already notified the Registrar of Companies of the resignation in the specified form ND2A?

APS

Incorporation

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Company Secretary

STEP BY STEP

Our strength

Professional Team

Reasonable Price

Trustworthy and reliable

THE BEST SOLUTION FOR YOUR BUSINESS

OUR PRICING PLANS

BASIC PLAN

COMPREHENSIVE PLAN

PREMIUM PLAN

Value-added services

Change of a Limited Company Name (Govt fee included)

Change of Registered and Business Address

Certified True Copy by CPA

Change of an Unlimited Company Name

Change or Resignation of Director / Company Secretary

Change of Branch Name / Trade Name

De-registration of Unlimited Company

Change of Business Nature

De-registration of Limited Company

Qualification requirements for company secretary

Frequently Asked Questions

Can a sole director act as the company secretary of a company at the same time?

If I want to serve as both director and shareholder of a limited company, how do I find a company secretary?

My company was incorporated before the commencement of the Companies Ordinance on 3 March 2014. Am I obligated to report the correspondence address of the existing individual company secretary?

If my company was incorporated before March 2014 without a correspondence address of the existing individual company secretary on or after March 2014, what information will be shown in the Register of Companies as the correspondence address of the company secretary?

What form should I use to report the appointment of a new company secretary or company secretary resigning to hold a workplace?

What form should I use to report a change in particulars of a company secretary?

In a case where the company secretary of a company resigns, is it necessary for the resigning company secretary to deliver a Form ND4 for registration if the company has already notified the Registrar of Companies of the resignation in the specified form ND2A?

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